Strategy & Operations Project Coordinator

New York

The strategy and operations division at Theatre Projects is looking for a project coordinator to optimize our operational processes by providing strategic and comprehensive administrative support, managing the day-to-day needs of the division’s sales and business processes, and assisting in the development of new divisional tools.

This full-time position is based in the New York office with an in-office expectation of at least three days/week.

This fast-paced, creative division needs a resourceful and responsive new team member who is excited about playing a role in the arts and entertainment industry and is ready to focus on keeping the division organized and efficient. As the go-to team member for ensuring seamless divisional operations and cross-divisional collaborations, this role requires the ability to be a quick learner with strong organizational and technological skills. This position will have a wide range of responsibilities, but in general you’ll:

Innovate and manage divisional systems by assisting in the implementation of new organizational tools, AI-driven processes, and working within current collaboration technologies that will aid you in streamlining the preparation of sales and project materials (in coordination with internal team members).
Provide administrative support for division head and team members by managing team calendars, coordinating meeting logistics, and tracking project resources while using your technological skills to innovate how we operate.
Streamline processes and make quick, informed actions daily in support of the division head.
Manage and update project management systems and databases to ensure data accuracy and completeness.
Assist with client data requests, project background research, and data analysis to support project planning and execution.

We’re looking for someone who:

Has a minimum of 3 years’ experience in comprehensive administrative support, project management, or a related field. Experience in using AI tools, automation software, or technology in a creative or performing arts industry is a plus.
Has advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). This role requires more than entry-level competence, including the need to:
- Word: Create and manage complex documents, including the use of advanced formatting, styles, and tables.
- Excel: Develop and maintain sophisticated spreadsheets with complex formulas, pivot tables, data analysis tools, and charting capabilities. Experience with data visualization and automation is preferred but not required.
- PowerPoint: Design compelling presentations with advanced features such as multimedia integration and template customization to effectively communicate ideas and themes.
- Outlook: Efficiently manage calendars, coordinate meetings, and organize emails with advanced features, including rules, categories, and advanced search techniques.
Has proficiency in Adobe Creative Suite (InDesign, Photoshop) and project management software. Experience with Canva and Meta Business Suite preferred.
Has strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Experience in using AI-driven tools to prioritize tasks, automate processes, and enhance productivity while meeting deadlines is a plus.
Possesses strong attention to detail, the ability to troubleshoot and resolve software issues independently, and a proven track record of using these tools to enhance productivity and achieve organizational goals.
Has excellent written and verbal communication skills.
Is able to work independently and as part of a team, with a proactive and solution-oriented approach.

Consultant level. Salary range: $70,000-$80,000 with great benefits like no-cost-to-employee health, dental, and vision coverage.
Send your resume to jobs AT theatreprojects DOT com and put “S&O Project Coordinator” in your subject line.